Olney ISD Public Health Plan for the 2020-2021 School Year
OLNEY INDEPENDENT SCHOOL DISTRICT
809 W. HAMILTON
OLNEY, TX 76374
DR. GREG ROACH, SUPERINTENDENT
Olney ISD Detailed Public Health Plan for the 2020-2021 School Year in Response to COVID-19
August 17, 2020
This document outlines Olney ISD's plan for the 2020-2021 school year as of July 31, 2020. Requirements and guidelines from the state and the Texas Education are updated regularly. The most recent information was received July 28, 2020. This plan will be updated as requirements change and posted to our district website at www.olneyisd.net. Plans targeting the specific needs of each building and associated activities are also under continual development and revision as needed.
Practices to Prevent the Virus from Entering the School
1. Teachers and staff will self-screen for COVID-19 symptoms before coming onto campus each day. Symptoms are listed at the end of this document. The self-screening will include teachers and staff taking their own temperature. Teachers and staff must report to their immediate supervisor if they themselves have COVID-19 symptoms or are lab-confirmed with COVID-19, and, if so, they must remain off campus until they meet the criteria for re-entry as noted below. Additionally, they must report to their immediate supervisor if they have had close contact with an individual who is lab-confirmed with COVID-19, as defined at the end of this document, and, if so, must remain off campus until the 14-day incubation period has passed.
2. Parents must ensure they do not send a child to school on campus if the child has COVID-19 symptoms (as listed in this document) or is lab-confirmed with COVID-19, and instead may opt to receive remote instruction until the below conditions for re-entry are met. Parents may also opt to have their students receive remote instruction if their child has had close contact with an individual who is lab-confirmed with COVID-19 until the 14-day incubation period has passed. Olney ISD may screen students for COVID-19 as well. Student screening is accomplished by asking questions by phone or other electronic methods and/or in person. Parents will be screened if dropping off or picking up their child from inside the school. Regularly performing a temperature check of otherwise asymptomatic students in school will not be a general practice but may be conducted. Students and staff may be subject to temperature checks for verification, especially if they are feeling ill or suspected of having a fever during the school day.
3. Before visitors are allowed onto campuses, all visitors will be screened to determine if the visitors have COVID-19 symptoms (as listed in this document) or are lab-confirmed with COVID-19, and, if so, they must remain off campus until they meet the criteria for re-entry as noted below. Additionally, we will screen to determine if visitors have had close contact with an individual who is lab-confirmed with COVID-19, and, if so, they must remain off campus until the 14-day incubation period has passed. Screening questions will be supplemented with temperature checks of adults.
4. Main school entrances will be locked immediately after arrival times and remain that way throughout the day to help ensure effective management and safe screening of visitors. Visitors will continue to utilize the secured entry systems located at the entry of every school building. Hand sanitizer will be available upon entering the building. Olney ISD may prevent any individual who fails the health screening criteria from being admitted inside school facilities.
General School Health Procedures
- The school nurse, office staff, and other designated staff will be trained in COVID-19 safety protocols.
- Minor health needs will be handled in the school office area, when possible, by trained staff to reserve the nurse's office for students experiencing symptoms or fever.
- Office staff will be trained to collect information from parents that report their child is sick with identified Coronavirus symptoms. The school nurse or office staff will follow up with the family to discuss when it is allowable to return to school.
- Students who come to the school nurse's office showing symptoms will be required to put on a face covering/mask (when feasible) until their parent arrives to take them home if a face mask is not already required.
- The school nurse offices will be cleaned and disinfected regularly.
Individuals Confirmed or Suspected with COVID-19
1. Any individuals who themselves either: (a) are lab-confirmed to have COVID-19; or (b) experience the symptoms of COVID-19 (listed below) must stay at home throughout the infection period, and cannot return to campus until the school system screens the individual to determine that all conditions for campus re-entry have been met. In the case of an individual who was diagnosed with COVID-19, the individual may return to school when ALL three of the following criteria are met:
i. at least one day (24 hours) has passed since recovery (resolution of fever without the
use of fever- reducing medications)
ii. the individual has improvement in symptoms (e.g., cough, shortness of breath)
iii. at least ten days have passed since symptoms first appeared
2. In the case of an individual who has symptoms that could be COVID-19 and who is not evaluated by a medical professional or tested for COVID-19, such individual is assumed to have COVID-19, and the individual may not return to the campus until the individual has completed the same three-step set of criteria listed above.
3 If the individual has symptoms that could be COVID-19 and wants to return to school before completing the above stay at home period, the individual must either (a) obtain a medical professional’s note clearing the individual for return based on an alternative diagnosis or (b) obtain an acute infection test at an approved testing location that comes back negative for COVID-19.
Identifying Possible COVID-19 Cases on Campus
1. OISD will immediately separate any student who shows COVID-19 symptoms while at school until the student can be picked up by a parent or guardian. These students will be required (when feasible) to use a face covering/mask until their parent arrives to take them home.
2. OISD will clean the areas used by the individual who shows COVID-19 symptoms while at school (student, teacher, or staff) as soon as is feasible.
3. Students who report feeling feverish will be given an immediate temperature check to determine if they are symptomatic for COVID-19.
Practices to Respond to a Lab-Confirmed Case in the School
1. If an individual who has been in a school is lab-confirmed to have COVID-19, the school will notify its local health department, in accordance with applicable federal, state and local laws and regulations, including confidentiality requirements of the Americans with Disabilities Act (ADA) and Family Educational Rights and Privacy Act (FERPA).
2. OISD will close off areas that are heavily used by the individual with the lab-confirmed case (student, teacher, or staff) until the non-porous surfaces in those areas can be disinfected, unless more than 7 days have already passed since that person was on campus.
3. Consistent with school notification requirements for other communicable diseases, and consistent with legal confidentiality requirements, OISD will notify all teachers, staff, and families of all students in a school if a lab-confirmed COVID-19 case is identified among students, teachers or staff who participate in any on campus activities.
Practices to Mitigate the Likelihood of COVID-19 Spread Inside the School
Health and Hygiene Practices: General
1. Olney ISD will have hand sanitizer at each entrance, provide hand sanitizer stations in every classroom, throughout hallways, and in common areas.
2. Tissues will be provided in classrooms and common areas to encourage students, staff and campus visitors to cover coughs and sneezes with a tissue, and if not available, to cover with their elbows. Used tissues should be thrown in the trash and hands washed immediately with soap and water, or hand sanitizer should be used.
3. Social distancing and safety signage will be added and visible throughout school facilities.
4. Students, teachers, staff, and campus visitors are encouraged to sanitize and/or wash hands frequently.
- Students will be encouraged to engage in handwashing at least two times each day, in addition to being encouraged to wash hands after using the restroom and before eating.
- OISD will teach students good handwashing techniques.
5. Campuses will institute more frequent cleaning practices, including additional cleaning by janitorial staff, as well as providing the opportunity for children to clean their own spaces before and after they are used, in ways that are safe and developmentally appropriate.
- There will be additional cleaning and disinfecting of surfaces that are touched in common throughout the day. This would include objects such as door handles, common tables/desks, shared supplies such as art supplies, and high touch devices such as shared laptops or tablets.
- There will be enhanced cleaning of commonly-touched surfaces in classrooms between different class groups, if the same room will be used by multiple class groups.
- The CDC has provided guidance on cleaning community buildings to prevent COVID-19 spread and medical-grade CDC-approved disinfectants will be used for deep cleaning campuses on a regular and ongoing basis.
- Olney ISD will ensure these products are stored safely, including storing harmful products where children cannot access them, and ensuring that harmful cleaning products are not used near children.
6. On the first day a student attends school on campus, Olney ISD will provide instruction to students on appropriate hygiene practices and other mitigation practices adopted.
7. School supplies will NOT be shared by students
8. Water fountains will not be available. Students will need to bring refillable water containers. Olney ISD is in the process of installing touchless water refilling stations at each campus.
Health and Hygiene Practices: Masks
1. For the purposes of this document, masks include non-medical and medical grade disposable face masks and cloth face coverings (over the nose and mouth). Full-face shields may be used in place of a mask to protect eyes, nose, and mouth whenever a mask is not feasible or whenever the educational context may benefit from the ability to see an individual’s full face.
2. Olney ISD will comply with the governor’s executive order regarding the wearing of masks.
3. It may be impractical for students to wear masks or face shields while participating in some non-UIL athletic or other extracurricular activities. When it is impractical for students to wear masks or face shields during those activities, Olney ISD will require students, teachers, staff, and visitors to wear masks or face shields when entering and exiting facilities and practice areas and when not actively engaging in those activities. Students who are actively exercising may remove masks or face shields, as long as they maintain at least six feet of distance from other students, teachers, and staff who are not wearing masks or face shields. However, students, teachers, and staff are required to wear masks or face shields as they arrange themselves in positions that will allow them to maintain safe distancing.
Where feasible without disrupting the educational experience, students will be encouraged to practice social distancing.
- In classroom spaces that allow it, student will be seated a minimum of six feet apart.
- In classrooms where students are regularly within six feet of one another, Olney ISD will plan for more frequent hand washing and/or hand sanitizing and will consider increased airflow from the outdoors.
Use of Non-Classroom Spaces
1. When feasible and appropriate (for example, in physical education classes as weather permits), it will be preferable for students to gather outside, rather than inside, because of likely reduced risk of virus spread outdoors.
2. Olney ISD may continue to offer extracurricular activities, at their discretion and consistent with the guidance in this document, for non-UIL extracurricular activities and with the guidance found on the UIL website for all UIL activities.
3. As is the case in typical years, school systems with policies that allow it may open facilities to the public. Operation of the facilities should be done consistent with the governor’s executive orders for similar activities. Olney ISD will close facilities to public use during periods when school is in session.
4. Campuses will plan for entry, exit, and transition procedures that reduce large group gatherings (of students and/or adults) in close proximity. Under consideration will be assigning students to entries to ensure even distribution of students entering/exiting at each door, providing guidance to students to enter one at a time and wait six feet apart outside the entrance, and, where appropriate, encouraging parents to remain outside during drop-off and pick-up.
5. Depending upon local conditions, Olney ISD will eliminate and/or reduce assemblies, pep rallies, parties, and other activities or fundraisers that bring large groupings of students and/or teachers and staff together.
6. To the greatest extent possible, Olney ISD will consider practices that reduce the likelihood that students meet the close contact definition (defined below) at lunch.
1. Students and staff will use hand sanitizer upon boarding the bus.
2. When possible, windows will be opened to allow outside air to circulate in the bus.
3. Families are encouraged to drop students off, carpool, or walk with their student to school to reduce possible virus exposure on buses.
4. Buses will be thoroughly cleaned after each bus trip, focusing on high-touch surfaces such as bus seats, steering wheels, knobs, and door handles. During cleaning, open windows will allow for additional ventilation and air flow.
Visits to Schools
Visitors to campuses will be limited to essential needs on the campus and must be approved by school personnel prior to arriving at school. Visitors must complete a pre-screening survey and temperature check prior to entering the school. Lunch visitors will not be permitted. Masks are required.
1. Employees of school systems, like employees of any organization, must continue to meet the work expectations set by their employers, subject to any applicable employment contract terms or legal requirements. However, Olney ISD will work with teachers and other staff to ensure the safety of students, teachers, and staff. This could include allowing those staff, including teachers who may fulfill their work duties remotely to do so. It could include modification of schedules to ensure where feasible that staff members, including teachers, interact with smaller groups of students to further mitigate risk.
2.School teachers and staff will be trained specifically on the protocols outlined in this document and the practices adopted by Olney ISD.
3.Olney ISD, to the greatest extent possible, will reduce in-person staff meetings or other opportunities for adults to congregate in close settings. When those meetings are necessary and cannot be done via electronic means, Olney ISD will follow mask protocols, remain at least 6 feet apart where feasible, consider the use of dividers, and consider whether increased airflow from the outdoors is possible in those settings.
Any of the following symptoms indicate a possible COVID-19 infection:
- Temperature of 100.0 degrees Fahrenheit or higher
- Sore throat
- Congestion or runny nose
- Shaking and exaggerated shivering
- New uncontrolled cough that causes difficulty breathing (or, for students with a chronic allergic/asthmatic cough, a change in their cough from baseline)
- Significant muscle pain or ache
- Diarrhea, nausea, vomiting, or abdominal pain
- New onset of severe headache, especially with a fever
- Loss of taste and smell
Close Contact (updated 8-4-2020)
This document refers to “close contact” with an individual who is lab-confirmed to have COVID-19. The definition of close contact is evolving with our understanding of COVID-19, and individual scenarios should be determined by an appropriate public health agency. In general, close contact is defined as:
1. being directly exposed to infectious secretions (e.g. being coughed on)
2. being within 6 feet for a cumulative duration of 15 minutes; however, additional factors like case/contact masking (i.e., both the infectious individual and potential close contact have been consistently and properly masked), ventilation, presence of dividers, and case symptomology may affect this determination.
Either (a) or (b) defines close contact if it occurred during the infectious period of the case, defined as two days prior to symptom onset to 10 days after symptom onset. In the case of asymptomatic individuals who are lab-confirmed with COVID-19, the infectious period is defined as two days prior to the confirming lab test and continuing for 10 days following the confirming lab test.
Screening Questionnaire Information
1. When asking individuals if they have symptoms for COVID-19, Olney ISD will only require the individual to provide a “Yes” or “No” to the overall statement that they are symptomatic for COVID-19, as opposed to asking the individual for specific symptom confirmation. School systems are not entitled to collect information during screening on the specific health information of an individual beyond that they are symptomatic.
2. Once it is determined that individuals who responded “Yes” to either of these questions have met the criteria for re-entry, school systems must destroy those individuals’ responses.
Additional Miscellaneous Operating Procedures.
Arriving at School
- Parents are encouraged to drop their child off at school, or walk with their child to/from school, to allow for more space on buses for students who don't have options for arriving to school.
- Students arriving at school early will be expected to social distance and spread out in larger common spaces (pre-designated by the campus) until the bell rings to report to class.
- Bus riders will be taught to space themselves out from others as they exit the bus and walk into the school building.
- Students will be expected to use hand sanitizer immediately upon entering the building.
Specific Bus Transportation Protocols
- Olney ISD will provide bus transportation for all students who register for transportation services and meet the eligibility requirements for transportation.
- Bus drivers will be trained in COVID-19 safety protocols.
- Each bus/route will be limited to one student per seat or two students from the same household in order to encourage social distancing.
- Bus riders will be encouraged to sit apart from one another and will be required to sit facing the front of the bus and keep their hands to themselves.
- Drivers will be required to wear a face covering/mask.
- Students will be required to wear masks while on the bus.
- Hand sanitizers will be installed on all buses and are will be used by students when entering and exiting the bus.
- Olney ISD plans to utilize the school cafeteria for student meals. NOTE: No parents/visitors will be allowed during lunch.
- Cafeteria staff will be trained in COVID-19 safety protocols.
- Classes will go to lunch on a staggered schedule to minimize the number of students in the cafeteria each period.
- All cafeteria staff will be wearing masks and gloves while serving students.
- Seats, tables, door handles, and high-touch areas will be disinfected between lunch periods/use.
Olney ISD's Detailed Health Plan was reviewed and approved by our County Health Official Dr. Pat Martin. As well we sought input from our school Nurse Emily Norris, Hamilton Hospital Health professionals, and our School Health Advisory Committee. We will keep parents, staff, and the community notified of any changes.
Dr. Greg Roach